What is Records Management? – Definition of WhatIs.com

Records management (RM) is the supervision and administration of digital or paper documents, regardless of their format.

Records management activities include the creation, receipt, maintenance, use and disposal of records. In this context, a record is content that documents a business transaction. Documentation may exist in contracts, memos, paper files, electronic files, reports, emails, videos, instant message logs, or database recordings. Paper records may be stored in physical boxes on site or in a storage facility. Digital recordings can be stored on internal storage media or in the cloud.

The purpose of document management is to help an organization keep necessary documentation accessible for both business operations and compliance audits. In some small and medium-sized businesses, spreadsheets are used to track where records are stored, but larger organizations may find records management software suites tied to both a taxonomy and a records retention schedule. more useful records. These software suites can be marketed as enterprise information management (EIM) products that can help an organization manage both records and ordinary content.

See also: record information management, spreadmart