Hall gets new records management at the courthouse. Here’s what it means for those who do business there

“While the comprehensive justice information system currently in use has served the county well since the 1980s, court officials and other users have known for years that a new, modernized system was needed,” Reed wrote. Payne in an email. “The Hall County Sheriff’s Office and county prosecutors, for example, have already moved away from CJIS, and one of the benefits of the eCourt platform will be its ability to better communicate and interface with different databases used, in particular with regard to criminal justice data. Exchanges.”

All elements of the criminal justice system — from the sheriff’s office to prosecutors to clerks — must access each other’s information as cases progress from arrest to conviction.

Court Administrator Jason Stephenson said eCourt will streamline reporting to the Georgia Courts Administrative Office, the Department of Driver Services and the Georgia Bureau of Investigation at the Georgia Crime Information Center.

“It will provide more robust calendar and search functionality, provide a better document viewing experience for users, and automate certain case management workflows for court offices – for example, notifying court assistants when a civil case had no activity for six months,” Stephenson mentioned.

Stephenson said the misdemeanor probation department will now be in the same case management system, meaning they won’t have to enter information twice.

The Sheriff’s Office switched to Superion’s ONESolution case management system in 2018.

The Northeast Judicial Circuit is partnering with the Courts Administrative Office of the Judicial Council of Georgia to make this transition to eCourt, which was first agreed to in July 2017.

“Our partnership with the (Courts Administrative Office) was a unique and incredibly cost-effective opportunity to fill a need we knew we had,” Chief Justice Kathlene Gosselin said in a statement. “Through funding provided by the state, Hall County incurred no implementation costs, infrastructure costs, conversion or support costs; in fact, our arrangement also includes the first year license fee for each user.

Reed-Payne said it began the process of converting to eCourt in October 2019, adding that the court circuit is now in the final stages of testing and data migration.

The Courts Administration did not provide answers by press time on the funding provided by the Courts Administration Office or licensing fees after the first year.

With the system due to go live in a few months, Reed-Payne said, “Clerks, probation officers and court staff look forward to a more efficient, quality experience that will better meet the needs of the citizens they serve. “.

Kimberly Adams, the traffic office supervisor, was training on the new system in early March.

“It’s a fit, but we all like it pretty much,” Adams said. “It’s different. There are still things we don’t know.

Adams said she particularly liked the case management part that made cases more easily accessible.

“If you have someone on the phone that you hung up on and they call back, you can easily go straight to their file without having to search for them again,” she said.