Records Management Responsibilities Remain Despite Further Fee Reduction > Air Force > Article View

Air Force senior leaders recently announced a new initiative to reduce the number of extra duties plaguing labor-intensive Airmen.

As the changes gradually occur with more information to be released in the coming weeks, the records management duty still requires current records custodians to complete final tasks before the end of the year.

“Unless all of your records are kept on a fiscal year basis, you have an additional task to perform, the disposal of year-end records,” said Rosabelle M. Davenport, records manager for the base of the 325th Communications Squadron.

The current Air Force records management policy is still in effect, along with the responsibilities of federal agencies under 44 U.S. Code 3506. The code makes federal agencies responsible for implementing and enforcing the applicable policies and procedures, including, but not limited to, archival requirements for information maintained in electronic format.

44 US Code 3506 states: “Agencies, wherever possible, eliminate paper records and utilize electronic record keeping. Security classification is not a restriction to compliance with the directive.

Installation commanders receive guidance on how to move the process forward. Several important recommendations have already been considered, including establishing a core records management program, consolidating file plans and inventory into single unit file plans and inventories, identifying unit records points of contact and encouraging units to use Air Force Records Information Management. Inventory creation system.

“Develop an electronic document transition plan if your official document products allow for such a transition,” Davenport said. “Your plan should facilitate a systematic transition from paper to electronic records. »

Physical and electronic records that meet the destruction requirements must be destroyed in accordance with Air Force Instruction 33-322, “Records Management Program.” Inactive records from 2015 should also be reviewed for disposal if they meet the requirements.

“If you keep perpetual records, review them to make sure they’re still relevant and correctly identified as perpetual records,” Davenport said.

When disposing of official records, be sure to follow the Air Force Records Disposition Schedule located on AFRIMS or the File Disposition Instructions of your unit’s Official Records Plan.

For more information on records management, contact your records office unit leader, unit functional area records manager, or base records manager.